School district superintendents, directors, or designated administrators are reminded that each district that utilizes a facilities consultant to act on its behalf with the Division of Public School Academic Facilities and Transportation (Division) must have a current delegation form on file with the Division.

The delegation form is the district’s authorization to the Division that a facilities consultant may represent and make submissions and decisions on behalf of a district that could potentially affect the district’s project funding.

The attached delegation form must be completed; printed on the individual district’s letterhead; signed by each district’s superintendent, director, or designated administrator; and submitted to the Division before a facilities consultant can act on the district’s behalf in meetings, or submit printed or electronic documents.

It is also necessary when a district hires or renews its agreement with a facilities consultant, that a new form must be prepared in the above manner and submitted to the Division before the facilities consultant can start or continue representing the district with the Division.  Districts that have previously submitted a multi-year form valid through FY19 are not required to submit new delegation forms.

When preparing the attached delegation form, “hover” your mouse over the required fields for necessary details for each field.  Once the delegation form has been prepared, printed on individual district letterhead, and signed as indicated above, the delegation form can be mailed to the Division, or scanned and e-mailed to the Division.

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