Arkansas Department of Education Division of Elementary and Secondary Education 2021 ADE Cohort Graduation Rates System (ACGRS)

Memo Information

Memo Number
COM-22-065
Memo Date
10/29/2021
Memo Type
Informational
Unit
Public School Accountability
Regulatory Authority
Response Required
NO
Attention
Superintendents; Assistant Superintendent; Principals; Test Coordinators; Curriculum Coordinators; School Counselors; Data Stewards (SIS; eSchool; eFinance; TRIAND)

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Secondary Contact/s Information

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Memo Text

The Adjusted Cohort Graduation Rates System (ACGRS) will be open from November 1-15, 2021, with support from the Office of Information Technology and Public School Accountability. ACGRS allows authorized district staff to validate graduation status for actual graduates that may reflect as non-graduates, delete on-time students who have transferred out, and add actual graduates not submitted in a cycle submission.


All corrections with proper documentation must be completed no later than 5 PM on November 15, 2021. Documentation must be uploaded into ACGRS for each correction. Failure to complete this action will result in an automatic denial. When corrections for the school district are complete, use the Submit Overall Corrections button to begin the DESE approval process. The system will be locked and corrections will not be possible after this time. The U.S. Department of Education’s Non-Regulatory Guidance for High School Graduation Rate will be used to decide whether records should be corrected. 


ACGRS is designed to improve the data quality used to calculate the four-year and five-year adjusted cohort graduation rates at the school, district, and state levels. ACGRS includes two adjusted cohorts of students: the 2021 four-year adjusted cohort and the five-year adjusted cohort. The graduation rates resulting from the corrections process will be used for local decision-making and future federal and state accountability calculations. Last year’s corrections to the four-year cohort will be transferred to this year’s five-year cohort. There is no need to redo the four-year cohort corrections in the five-year cohort. 

 

The figure below illustrates which students are included. 2021 four-year and 2021 five-year adjusted cohorts start with different groups of students, therefore it is essential to review both cohorts carefully. 




 

4-Year Cohort


5-Year Cohort

2020-2021

Graduate


2020-2021

5th Year Graduate

2019-2020

11th Grade


2019-2020

12th Grade

2018-2019

10th Grade


2018-2019

11th Grade

2017-2018

9th Grade


2017-2018

10th Grade




2016-2017

9th Grade


Access to the system is available through ADE Cohort Graduation Rates System. District employees must use their Triand district-level login and password to access the system. Please remember that the data contained in this system is of a sensitive nature. As with granting access to Triand, district administration should ensure that only individuals with a legitimate educational interest as allowed by FERPA have access to the ADE Cohort Graduation Rates System. For more information about navigating AGCRS, view the following video: How to Make Graduation Rate Corrections within the ADE Cohort Graduation System.


For best usage of ACGRS, use Microsoft Edge, Mozilla Firefox, Google Chrome, or Safari as your browser. 


For questions regarding your Triand username or password, please email ade.triand@ade.arkansas.gov.

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