Since Arkansas schools utilized the nationwide waiver allowing school
meals to be served under the National School Lunch Program (NSLP) Seamless Summer
Option (SSO) during school year (SY) 2021-22 the second preceding year data
necessary to determine eligibility for severe need reimbursement rates for
breakfast and the two (2) cent differential (safety net) reimbursement for
lunches served in SY 2023-24 is not available.
Therefore, USDA has provided Guidance in Policy Memo
# SP 11-2022 and SP 02-2023 that indicates the percentage of lunches served
free or at the reduced price during SY 2022-23 must be used to determine
eligibility for SY 2023-24 severe need and safety net funding. The eligibility criteria and the process for applying
for funding is discussed below.
SEVERE NEED BREAKAST
In order to be eligible to receive severe need
breakfast reimbursement at least 40% of the lunch meals served during SY
2022-23 must be at the Free or Reduced rate at the school level. This data is not available to the Child
Nutrition Unit (CNU) because district’s claim meals in a consolidated district
claim, not a school level claim.
Therefore, districts must apply for this funding.
TWO (2) CENTS
DIFFERENTIAL (SAFETY NET) LUNCH REIMBURSEMENT ELIGIBILITY:
In order to be eligible to receive the safety net
reimbursement at least 60% of the lunch meals served during SY 2022-23 must be
at the Free or Reduced rate at the district level.
wishing to apply for Severe Need and Safety Net reimbursement for SY 2023-24
must provide meal counts summary reports for LUNCH meals served for each
school each month July through December 2022.
August 1-31, 2022
(1-31 listed by day)
There is USUALLY a report from the point of sale system that can
be set MM/DD/YYYY to MM/DD/YYYY for NAME OF SCHOOL and the report will show
information similar to this:
Submit ALL meal count summary reports by school (not
district) for each month the district served NSLP (not including Seamless
Summer or Summer meals) in SY 2022-2023 for July 2022 – December 2022.
The monthly meal count summaries must match the total
number of meals reported on the severe need application and the number of meals
submitted on monthly claims for reimbursement.
If the district had adjustment to meal counts due to
Administrative Reviews, Audits, or claim revisions, the district must account for
those changes and submit the supporting documentation for the adjustments.
The district’s application will not be
processed if the meal counts on the application do not balance with the meal
count summaries and the claims for reimbursement.
It is the
district’s responsibility to submit accurate meal counts.
deadline is April 24, 2023. Late or inaccurate applications will be
This is a HARD
DEADLINE. Late submissions will not be accepted or processed.
Signed applications and
meal count summary reports can be scanned and emailed to: ADE.Severeneed@ade.arkansas.gov
The body of the email
- District’s name
- LEA number
- Contact person
- Email and phone number
- Area Specialists Name
Districts are reminded
to maintain all documentation at the district level to justify student
eligibility status, including meal benefit applications and categorically
eligible lists (direct certification, homeless, runaway, migrant, etc.) for a
period of 5 years after the last claim is filed based on those eligibility
Printed copies of the
following must also be maintained for the entire record retention period and
must be retrievable for any audit by CNU, USDA or Legislative Audit:
- meal count summary for each school each month that supports the claim
- claim for reimbursement, and
- any adjustments to claims with all supporting documentation of the adjustment.