Arkansas Department of Education Division of Elementary and Secondary Education Dates for Data Pulls from TRIAND for School Participation Rate and Accountability

Memo Information

Memo Number
Memo Date
Memo Type
Public School Accountability
Regulatory Authority
Ark. Code Ann. ยง 6-15-2101
Response Required
Assistant Principal; Assistant Superintendent; Bookkeepers; Curriculum Coordinators; Data Stewards (SIS; eSchool; eFinance; TRIAND); Federal Programs; Parent Involvement Coordinators/Facilitators; Principals; School Counselors; Superintendents; Test Coordinators

Primary Contact Information

Secondary Contact/s Information

Memo Text

The Arkansas Division of Elementary and Secondary Education (DESE) will pull data from TRIAND to determine the following information to be used in federal and state accountability calculations:

  • Student demographics
  • Mobility of Students
  • Number of students expected to test
  • RAEL Status
    • Year 1 - Included in Participation Only
    • Year 2 - Included in Participation and Growth
    • Year 3 - No Exclusions
  • Students with Resident Codes
    • Resident Codes 1, 2, 4, 5 are not expected to test but may participate in testing. Students with these resident codes are excluded from participation and accountability
    • Resident X are not expected to test if they remain Resident X throughout the testing window.
    • Resident XX are assigned to JDC and are expected to test.

Participation (students expected to test) and accountability data for schools are determined based on the April 15 TRIAND data pull, as well as a second data pull (statewide summative assessment May 20, 2024; statewide alternate assessment (DLM) May 13, 2024). Full academic year and highly mobile students enrolled in a school at any point during the testing window are expected to take the assessment. Schools must ensure student enrollment and demographic information are updated in eSchool by April 12 and May 17, 2024, (May 10 for DLM) to ensure the updates will be included in each data pull. All students enrolled on April 15 or May 20 will be expected to test.

The chart below outlines key events and dates for the 2024 summative testing administration.



ATLAS Summative

Assessment Window

April 15- May 24, 2024

DLM Summative Assessment

Closes May 17, 2024

First Data Pull (DLM & ATLAS)

April 15, 2024

Second Data Pull (DLM)

May 13, 2024

Second Data Pull (ATLAS)

May 20, 2024

Reason Not Tested

Marked in ATLAS Portal Window

April 15, 2024-May 31, 2024

Schools should verify that students are testing using the correct STATE ID as assigned in eSchool and that a Reason Not Tested Code is entered in the appropriate testing portal for each student not tested. For directions on RNT codes and data clean-up for district users, see page 43 the TIDE User Guide.

Students must participate in both the writing and reading assessments to be counted as participating in ELA. Therefore, it is important to check the TIDE portal to ensure students that are newly enrolled between March 15 and April 15 participated in the writing assessment at their previous school. These students will be considered highly-mobile and will only count in participation. Students will only be able to make up the writing assessment April 15 - 30, 2024.

In order to ensure the most accurate data, schools should adhere to the following:

  1. Do not change the grade level enrolled for a student during the testing window as it may change test eligibility or result in invalidated tests that cannot be counted in the school’s participation rate.
  2. Do not make schedule changes during the testing window as it may impact test eligibility or result in invalidated tests that cannot be counted in the school’s participation rate.
  3. Ensure students that are no longer attending the school have been withdrawn in eSchool prior to data pull on April 15, 2024. Schools are required to adhere to the 10-day Rule: Ark. Code Ann. § 6-18-213(f)(1) states that any student absent from daily attendance for more than ten (10) consecutive school days shall be dropped from the attendance records of the school, school district, or open enrollment charter school. For more information see FIN-23-026.

Schools having accurate data entered into eSchool and testing portals will reduce the need for corrections at a later date, resulting in a seamless Assessment Corrections Engine (ACE) process. For information concerning documentation needed for ACE Corrections see the 2023-2024 Assessment Correction Engine (ACE) Corrections & Required Documentation Guide.

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