Graduation Documentation Reminders Memo Information Memo Number COM-20-121 Memo Date 6/1/2020 Memo Type Informational Unit Public School Accountability Regulatory Authority Response Required NO Attention Superintendents; Assistant Superintendent; Principals; School Counselors; Data Stewards (SIS; eSchool; eFinance; TRIAND) Primary Contact Information Name Renee Austin-Banks Phone Number 501-682-7380 Email Renee.Austin-Banks@arkansas.gov Secondary Contact/s Information Name Alexandra Boyd Phone Number 501-313-8410 Email Alexandra.Boyd@arkansas.gov Memo Reference 2019 ADE Cohort Graduation Rates System (ACGRS) opens November 1, 2019GRADUATION RATE ZOOMRecording of Graduation Rate ZoomGuidance for Schools Regarding COVID-19 Memo Text As the school year is closing, please be aware that the requirements for documenting graduates have not changed. In preparation for submitting student data for graduates, district leaders, principals, counselors, eSchool Admins and state reporting coordinators should be working together to ensure that student data are entered accurately and timely. Prior to submitting certified cycle data, be sure to verify that each graduating student is marked with the correct graduation year and date to ensure that the correct students are submitted in the district’s graduate file. As a reminder, the graduation date that should be placed in eSchool is the date that the student finishes all requirements for graduation and NOT the date of the ceremony. For graduates and especially summer graduates, be sure that their graduation date is prior to August 15th. The graduation date needs to be marked correctly on the student Academic Screen. A slide deck entitled “Understanding Graduation Rate during COVID-19” is attached to this memo to serve as a quick reference guide. If additional assistance is needed with understanding how graduation rates are calculated, please contact Renee Austin-Banks by email at Renee.Austin-Banks@arkansas.gov or by phone at 501-682-7380 or Alexandra Boyd by email at Alexandra.Boyd@arkansas.gov or by phone at 501-313-8410. If additional assistance is needed with entering student data, please contact the district’s co-op APSCN Field Analyst or the APSCN help desk. Attachments Understanding_Graduation_Rate_during_COVID_19_slide_deck_081825.pdfESSA_Graduation_Rate_Guidance_January_2017_082217.pdf
Memo Number COM-20-121 Memo Date 6/1/2020 Memo Type Informational Unit Public School Accountability Regulatory Authority Response Required NO Attention Superintendents; Assistant Superintendent; Principals; School Counselors; Data Stewards (SIS; eSchool; eFinance; TRIAND)
2019 ADE Cohort Graduation Rates System (ACGRS) opens November 1, 2019GRADUATION RATE ZOOMRecording of Graduation Rate ZoomGuidance for Schools Regarding COVID-19
As the school year is closing, please be aware that the requirements for documenting graduates have not changed. In preparation for submitting student data for graduates, district leaders, principals, counselors, eSchool Admins and state reporting coordinators should be working together to ensure that student data are entered accurately and timely. Prior to submitting certified cycle data, be sure to verify that each graduating student is marked with the correct graduation year and date to ensure that the correct students are submitted in the district’s graduate file. As a reminder, the graduation date that should be placed in eSchool is the date that the student finishes all requirements for graduation and NOT the date of the ceremony. For graduates and especially summer graduates, be sure that their graduation date is prior to August 15th. The graduation date needs to be marked correctly on the student Academic Screen. A slide deck entitled “Understanding Graduation Rate during COVID-19” is attached to this memo to serve as a quick reference guide. If additional assistance is needed with understanding how graduation rates are calculated, please contact Renee Austin-Banks by email at Renee.Austin-Banks@arkansas.gov or by phone at 501-682-7380 or Alexandra Boyd by email at Alexandra.Boyd@arkansas.gov or by phone at 501-313-8410. If additional assistance is needed with entering student data, please contact the district’s co-op APSCN Field Analyst or the APSCN help desk.
Attachments Understanding_Graduation_Rate_during_COVID_19_slide_deck_081825.pdfESSA_Graduation_Rate_Guidance_January_2017_082217.pdf
Arkansas Department of Education