Memo Text
The Arkansas Department of
Education (ADE): Office of Information Technology (OIT) is pleased to announce
that for 2020-21 school year, the department/State Educational Agency (SEA) has
actively engaged with the Office of Civil Rights (OCR) to pre-populate data
sourced from Statewide Information System (K-12 Data Warehouse) available data
for Arkansas Local Educational Agency (LEAs: district and school-level) in the
Civil Rights Data Collection (CRDC) submission system.
Attached with the memo is an
excel spreadsheet titled CRDC SEA Support 2020-21 which provides
an overview of the data that ADE will be providing for 2020-21 CRDC data
collection. Please refer to the detailed tabs: School Support by Item
and LEA Support by Item. The below table the Guide
sheet in the spreadsheet, defines the metadata for the above two sheets.
LEAs may accept all, some,
or none of the data submitted by SEAs. In which case, the LEA will need to know how
to set access permissions for SEA. Attached is CRDC New Users and Set
Permissions.pdf and CRDC Add Back SEA Permissions.pdf. If you have begun
providing data in the CRDC portal and do not wish to be overwritten by data
submitted by the SEA; access permissions should be set to deny access to the
SEA. SEA will allow a two-week time
frame for LEAs to update permissions according to their specific requirements.
Check out new updated dates:
- LEA Access Permission Update:January 10, 2022 – January 21, 2022
- SEA data submission window: January 24, 2022 – January 28, 2022
- SEA data submission completed: February 5, 2022
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2020-2021
CRDC SEA SUPPORT
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THIS
GUIDE IS MEANT TO DEFINE SEA SUPPORT BY CRDC COLLECTED DATA ITEM
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Column Header
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Description of Use
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SCHOOL
FORM MODULE SECTION ID
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LEA/SCHOOL FORM MODULE SECTION IDENTIFIER WERE DATA ELEMENT CAN
BE FOUND.
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SCHOOL
FORM MODULE SECTION TITLE
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LEA/SCHOOL FORM MODULE SECTION TITLE WERE DATA ELEMENT CAN BE
FOUND.
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CRDC
Question/Table
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This
column provides the CRDC question or table information where the data element
can be found in the 2020-21 CRDC Table Layout.
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CRDC
Table Cell/Data Element
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This
column gives a brief description of the disaggregated content found within
the field. For more detailed information, consult the official data
definitions, which are available in the 2020-21 CRDC Table Layout documents*.
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Length
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This
column shows the length of each field within the record layout.
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Permitted Values
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This
column shows what data type is required for a given field and/or the
permitted values.
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REQ/OPT 2020-21
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This
column shows whether the data element is required (REQ), optional (OPT), or
non-applicable (NA) for the 2020-21 CRDC.
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Associated with Skip Patterns?
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This
column indicates whether the data element is associated with a skip logic
(e.g., whether the data element may only be applicable to some but not all
schools or LEAs). An "N" indicates the question is applicable to
all schools and LEAs. A "Y" indicates the question may only be
applicable to some, but not all schools or LEAs.
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Skip Logic 1 (Complete only if the school has
enrollment in the following grade(s)):
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This
column provides the criteria for when the field must be completed.
When skip logic is provided:
- If the skip logic criteria is
met, data are required in the field for a complete submission.
- If the skip logic criteria is
not met, LEAs may omit the data.
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Skip Logic 2
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This
column provides the criteria for when the field must be completed.
When skip logic is provided:
- If the skip logic criteria is
met, data are required in the field for a complete submission.
- If the skip logic criteria is
not met, LEAs may omit the data.
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**SEA
WILL PROVIDE DATA
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This column indicates where the data element will be provided by
the SEA (Yes/No)
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** Separate
documents are provided for instruction on how to remove/add permission to
access module sections.
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