Arkansas Department of Education Division of Elementary and Secondary Education ADE extends Data Services to Pre-populate 2020-21 School Year Civil Rights Data Collection (CRDC) for School Districts

Memo Information

Memo Number
OIT-22-012
Memo Date
1/6/2022
Memo Type
Informational
Unit
Office of Information Technology
Regulatory Authority
Response Required
NO
Attention
Federal Programs; Superintendents; Assistant Superintendent; Principals; Technology Coordinators; Test Coordinators; General Business Managers; Teachers; Gifted & Talented Coordinators; Curriculum Coordinators; Bookkeepers; School Counselors; Techstart Coordinators or Contact Name; Equity Coordinators (Disability/Race/Gender/National Origin); Child Nutrition Directors/Managers; Data Stewards (SIS; eSchool; eFinance; TRIAND); District Coordinators (ALE; Homeless; ESOL; SDFS & Foster); Parent Involvement Coordinators/Facilitators; CTE Coordinator (COOPs and regular school districts); Facilities / Maintenance Director

Primary Contact Information

Secondary Contact/s Information

Memo Reference

No references available.

Memo Text

The Arkansas Department of Education (ADE): Office of Information Technology (OIT) is pleased to announce that for 2020-21 school year, the department/State Educational Agency (SEA) has actively engaged with the Office of Civil Rights (OCR) to pre-populate data sourced from Statewide Information System (K-12 Data Warehouse) available data for Arkansas Local Educational Agency (LEAs: district and school-level) in the Civil Rights Data Collection (CRDC) submission system.

 

Attached with the memo is an excel spreadsheet titled CRDC SEA Support 2020-21 which provides an overview of the data that ADE will be providing for 2020-21 CRDC data collection. Please refer to the detailed tabs: School Support by Item and LEA Support by Item. The below table the Guide sheet in the spreadsheet, defines the metadata for the above two sheets.

 

LEAs may accept all, some, or none of the data submitted by SEAs.  In which case, the LEA will need to know how to set access permissions for SEA. Attached is CRDC New Users and Set Permissions.pdf and CRDC Add Back SEA Permissions.pdf. If you have begun providing data in the CRDC portal and do not wish to be overwritten by data submitted by the SEA; access permissions should be set to deny access to the SEA.  SEA will allow a two-week time frame for LEAs to update permissions according to their specific requirements.

 

  • LEA Access Permission Update:January 10, 2022 – January 21, 2022
  • SEA data submission window: January 24, 2022 – January 28, 2022
  • SEA data submission completed: February 1, 2022

 

 

2020-2021 CRDC SEA SUPPORT

 


THIS GUIDE IS MEANT TO DEFINE SEA SUPPORT BY CRDC COLLECTED DATA ITEM

 


Column Header

Description of Use

 


SCHOOL FORM MODULE SECTION ID

LEA/SCHOOL FORM MODULE SECTION IDENTIFIER WERE DATA ELEMENT CAN BE FOUND.

 


SCHOOL FORM MODULE SECTION TITLE

LEA/SCHOOL FORM MODULE SECTION TITLE WERE DATA ELEMENT CAN BE FOUND.

 


CRDC Question/Table

This column provides the CRDC question or table information where the data element can be found in the 2020-21 CRDC Table Layout.

 


CRDC Table Cell/Data Element

This column gives a brief description of the disaggregated content found within the field. For more detailed information, consult the official data definitions, which are available in the 2020-21 CRDC Table Layout documents*.

 


Length

This column shows the length of each field within the record layout.

 


Permitted Values

This column shows what data type is required for a given field and/or the permitted values.

 


REQ/OPT 2020-21

This column shows whether the data element is required (REQ), optional (OPT), or non-applicable (NA) for the 2020-21 CRDC.

 


Associated with Skip Patterns?

This column indicates whether the data element is associated with a skip logic (e.g., whether the data element may only be applicable to some but not all schools or LEAs). An "N" indicates the question is applicable to all schools and LEAs. A "Y" indicates the question may only be applicable to some, but not all schools or LEAs.

 


Skip Logic 1 (Complete only if the school has enrollment in the following grade(s)):

This column provides the criteria for when the field must be completed.
When skip logic is provided:
     - If the skip logic criteria is met, data are required in the field for a complete submission. 
     - If the skip logic criteria is not met, LEAs may omit the data.

 


Skip Logic 2

This column provides the criteria for when the field must be completed.
When skip logic is provided:
     - If the skip logic criteria is met, data are required in the field for a complete submission. 
     - If the skip logic criteria is not met, LEAs may omit the data.

 


**SEA WILL PROVIDE DATA

This column indicates where the data element will be provided by the SEA (Yes/No)

 


** Separate documents are provided for instruction on how to remove/add permission to access module sections.

 




 

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